Bid Co-ordinator

Job Category: Commercial
Job Location: Wakefield
Hours Per Week: 37.5
Term: Perm
Responsible HRBP: Faye Robertshaw - Sr HRBP

Working as part of a busy commercial team you will be responsible for providing administrative and written support and content, working on a range of exciting commercial and tender projects.

As well as running key search activity for new opportunities, managing and tracking OJEU alerts and public and private sector procurement portals, you will be responsible for producing supporting written material for PQQs, SQs, ESPDs and bids.

You must be self-motivated, be an excellent communicator, on and off the page and be able to manage multiple competing projects to very tight deadlines all while maintaining the highest quality standards. Highly organised with a focus on accuracy, consistency and timely completion of activities

Essential Duties

  • Management of supplier and procurement portals including opportunity tracking, opportunity review and pre-qualification.
  • Circulation of opportunities to relevant commercial team members and recording of opportunity detail on the master contract database.
  • Management of bid programmes, alongside the commercial operations manager, lead bid writer and external bid agency including:
    • Opportunity review and summary
    • Bid presentation preparation
    • Bid project management, organisation of project and individual workstream calendars
    • Creation of bid content
    • Uploading bids and submissions in-line with all required compliance measures and before deadline
  • Management of corporate documents including accreditations, licences and certificates in the Bid Response Library.
  • Preparation and submission of supplier questionnaires, PQQs, SQs, RFPs and bids and the on-going development of standard responses, bid submission supporting material, case studies, graphical content, and technical information.
  • Annual update and library categories of relevant corporate information such as insurance documents, trade certifications and other pre-qualification literature.
  • Compilation and presentation of key management information (weekly and monthly), reporting on bid activity, opportunity pipeline, wins and losses and other related market information to the commercial management team.
  • Monthly completion of framework data returns.
  • General administration tasks to ensure the smooth running of each individual bid.
  • Management of corporate documents including accreditations, licences and certificates in the Bid Response Library.
  • Attendance at weekly progress calls to report on activity.
  • Responding to customer enquiries.

Personal Characteristics (Attitude)

  • Ability to lead complex projects
  • Team building, communication and influencing skills
  • Excellent communication skills
  • Accurate and methodical
  • Ability to multi-task and stay calm under pressure whilst managing competing projects and deadlines

Desirable

  • Experience of working with internal teams and external suppliers and clients
  • Experience of patient lifting and handling equipment used in the medical healthcare industry
  • Experience of working within any of the following sectors; NHS, social housing, construction, FM, service and maintenance
  • APMP qualified or working towards foundation level status or above

Essential

  • Experience of coordinating and supporting bids and bid teams
  • Knowledge of public sector procurement processes
  • Excellent written communicator with a flair for producing compelling and concise copy, specifically for bids, and business proposal writing
  • Excellent working knowledge of Microsoft Word, Excel and PowerPoint
  • The ability to proactively manage projects and teams
  • Excellent administrative skills and ability to manage and update corporate documents within the library

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Registered Office
Unit 4, Jubilee Business Park,
Jubilee Way, Grange Moor,
Wakefield WF4 4TD.​
Registered in England and
Wales. No. 08840024