Role Description

Prism Medical has a fantastic new opportunity for a Subcontractor Associate – a newly created role within the business. The Associate role offers a wide variety of experiences and is both exciting and challenging in its nature. This role represents a unique opportunity for a high calibre candidate to thrive and grow within the healthcare industry.  

Essential Duties

• The Subcontract Associate will be responsible for coordinating a team of Subcontractors to deliver the proper execution of the subcontracting activities on a specific proposal or project.
• They will establish and implement effective subcontracting management systems, methods and procedures for cost and contractual matters at the office or project level.
• They will ensure continuous improvement of the processes by feedback and statistics (cost, man-hours, productivity, quantities, reworks rates, …)
• Lead the delivery of sub-contract management activities and other procurement related services which may be required by the Business.
• Focal point for project and suppliers regarding contract and supply base matters.
• Ensure field administration of subcontracts (change orders and back-charges management, invoicing, contractual letters,) until subcontracts’ closeout.
• Ensure formal assessment of the subcontractors’ performance.
• Liaise across the project team to promote a clear understanding of the contractual relationships between the various parties and stakeholders, and to mitigate risks
• Ensure proper handling of subcontracts, support documentation and related files.
• Prepare and issues local subcontractor (if and when required).
• Manage & monitor the performance of the team.
• Effectively communicate engineering and project requirements to the supply base
• Work with stakeholders, at all levels, in order to understand Internal Customer requirements.

Personal Characteristics (Attitude)

• Excellent communication skills, both written and oral
• Excellent cross functional stakeholder management skills, ability to build, grow and influence networks across sector, to support collaborative working.

• Utilise creativity to solve complex problems
• Accuracy and attention to detail when reviewing team deliverables and the ability to provide constructive feedback.
• Excellent interpersonal skills that support collaborative stakeholder relationships.
• Customer focused and self-motivated with the ability to work independently and as part of a team.
• Proven ability to multi-task and work well under pressure
• Excellent negotiation skills that drive positive business outcomes and ability to influence at all levels.
• Flexibility to travel to other locations as required at short notice

Education & Experience (Knowledge & Skills)

• 3+ years experience of working in customer service/ procurement/ subcontract
• High standard of written and verbal communication
• Good knowledge of Microsoft packages, including Outlook, Word and Excel