Role Description

Ensuring productive and accurate invoicing process is managed daily. Processing monthly payment applications and consolidated invoices. Managing customer portals and dealing with queries to facilitate invoicing and payment. Processing customer credits.

You will be expected to support and deliver the needs of our customers and take a collaborative approach to driving business improvements. A high level of accuracy and close attention to detail are required. Possess excellent interpersonal skills as you will be required to interact with a wide range of stakeholders.

Individuals are required to not only meet but exceed KPI’s, both personal and team targets. The role is varied and you will be expected to engage in a wide variety of tasks to deliver excellent customer service across the operation.

Essential Duties

• Processing incoming engineer documents
• Preparing Customer invoices and responding to customer enquiries
• Preparing Customer credit notes
• Invoicing
• Monthly Payment Applications
• Monthly Consolidated invoices
• Management and maintenance of customer portal

Personal Characteristics

• Accurate data entry skills with keen eye for detail
• Ability to reprioritise and follow customer SLA requirements
• Ability to follow timelines of call history quickly and extract data whilst recognising and understanding previous visit history
• Excellent communication skills both written and verbal
• Methodical approach to workload and ability to follow instructions
• Ability to multi-task and stay calm under pressure whilst targeting backlogs and work to lists
• Team player who can work autonomously
• Exceptional customer service and interpersonal skills
• Problem solving skills with ability to introduce preventative actions
• Proactive, results driven
• Competent in Microsoft Office Applications (specifically Excel)
• Flexible approach to work and working hours

Education & Experience (Knowledge & Skills)

• Educated to at least GCSE level, with 3 x A-C passes, 2 of which are in Maths and English.

Role Description

Prism Medical has a fantastic new opportunity for a Subcontractor Associate – a newly created role within the business. The Associate role offers a wide variety of experiences and is both exciting and challenging in its nature. This role represents a unique opportunity for a high calibre candidate to thrive and grow within the healthcare industry.  

Essential Duties

• The Subcontract Associate will be responsible for coordinating a team of Subcontractors to deliver the proper execution of the subcontracting activities on a specific proposal or project.
• They will establish and implement effective subcontracting management systems, methods and procedures for cost and contractual matters at the office or project level.
• They will ensure continuous improvement of the processes by feedback and statistics (cost, man-hours, productivity, quantities, reworks rates, …)
• Lead the delivery of sub-contract management activities and other procurement related services which may be required by the Business.
• Focal point for project and suppliers regarding contract and supply base matters.
• Ensure field administration of subcontracts (change orders and back-charges management, invoicing, contractual letters,) until subcontracts’ closeout.
• Ensure formal assessment of the subcontractors’ performance.
• Liaise across the project team to promote a clear understanding of the contractual relationships between the various parties and stakeholders, and to mitigate risks
• Ensure proper handling of subcontracts, support documentation and related files.
• Prepare and issues local subcontractor (if and when required).
• Manage & monitor the performance of the team.
• Effectively communicate engineering and project requirements to the supply base
• Work with stakeholders, at all levels, in order to understand Internal Customer requirements.

Personal Characteristics (Attitude)

• Excellent communication skills, both written and oral
• Excellent cross functional stakeholder management skills, ability to build, grow and influence networks across sector, to support collaborative working.

• Utilise creativity to solve complex problems
• Accuracy and attention to detail when reviewing team deliverables and the ability to provide constructive feedback.
• Excellent interpersonal skills that support collaborative stakeholder relationships.
• Customer focused and self-motivated with the ability to work independently and as part of a team.
• Proven ability to multi-task and work well under pressure
• Excellent negotiation skills that drive positive business outcomes and ability to influence at all levels.
• Flexibility to travel to other locations as required at short notice

Education & Experience (Knowledge & Skills)

• 3+ years experience of working in customer service/ procurement/ subcontract
• High standard of written and verbal communication
• Good knowledge of Microsoft packages, including Outlook, Word and Excel

Job Title: Service and Repair Scheduler

Area: Grange Moor Head Office (WF4) postcode

Permanent – Working pattern – Monday to Friday 8-4pm, 9-5pm, 10-6pm on a rota basis

Why Prism Healthcare?

Prism Healthcare Group are a highly reputable healthcare company employing circa 600 colleagues, across various locations within the UK and Europe. We work with a variety of mobility equipment, including patient moving, handling, and bathing devices, committing to the ongoing safety and wellbeing of the people who use our equipment. Through our family of brands, we are best positioned to share our experience and expertise with every client and customer.

Role Description:

Working to business revenue generation targets monitored daily, including number of jobs attended, SLA adherence, engineer productivity

Daily management of your area of WIP – ensuring each job is followed up daily with notes and action. This includes faults, parts fit, servicing, held and quote required jobs

Future planning preventative maintenance work based on historic trends to keep customer compliant and in working order

Scheduling in day and future dated appointments for a team of service engineers, achieving maximum productivity for each engineer by analysing skills, location and KPI for each job

Recording engineer downtime in a labour availability document to be discussed daily, weekly, monthly with Regional Ops Manager.

Highlighting any issues to Regions Ops Manager to minimize downtime and maximize performance (e.g., engineer performance issues, skill set gaps etc.)

Accurate and consistent updating of system databases

Education and Experience

Educated to at least GCSE level, with 3 x A-C passes, 2 of which are in Maths and English.

Experience of working with field-based engineers

Experience of patient lifting, and handling equipment used in the medial healthcare industry

Personal Characteristics

Accurate data entry skills with keen eye for detail

Ability to reprioritise and follow customer SLA requirements

Ability to follow timelines of call history quickly and extract data whilst recognising and understanding previous visit history

Excellent communication skills both written and verbal

Methodical approach to workload and ability to follow instructions

Ability to multi-task and stay calm under pressure whilst targeting backlogs and work to lists

Team player who can work autonomously

Exceptional customer service and interpersonal skills

Problem solving skills with ability to introduce preventative actions

Proactive, results driven

Competent in Microsoft Office Applications (specifically Excel)

Flexible approach to work and working hours

Company Benefits

· Competitive Salary, paid monthly

· Ongoing training and development

· 25 days holiday, plus bank holidays

· Pension Scheme, matched contribution/salary sacrifice

· Medicash health Plan which allows you to claim towards health costs such as dental and optical as well as physiotherapy and chiropody

· Life Assurance Scheme

· Company Benefits Discount and Rewards Scheme which includes shop discounts, hotel discounts   and days out

37.5 hours per week, Permanent Contract

As a Group Head of Procurement, you will be a strategic thinker with a strong, commercial background within a complex, manufacturing environment.  You’ll provide leadership, strategic direction and a commercial focus for the purchasing function. You will develop and implement a strategy to ensure the function is operating in line with the objectives of the business; to add value, mitigate supply chain risk by focusing on service delivery & quality, and deliver cost savings.

You’ll also develop and maintain strategic supplier relationships and manage the development of contracts, contractual relationships and contract management to deliver continuous improvement in delivery of goods and services by supply base. Working in a collaborative style within the different divisions to deliver the anticipated synergy of a wider Group approach to Procurement.

To be considered for this role, you will require the following skills and experience:

• Must have +10 years’ experience (manufacturing) in both Procurement and Supply Chain Planning roles
• Must have experience in both direct material spend & indirect spend
• Must have multi-site or multi-location experience
• Ability to influence senior leaders in organization
• Detailed working knowledge of Procurement / Planning systems

As per our Recruitment Policy, we would respectfully request that all applications are supported by your line manager prior to applying for new roles.  If you would like more information about the above positions, including a copy of the Job Description, please contact Leigh Fallas, HR Administrator, at leigh.fallas@prismmedical.co.uk

Closing Date: 3pm Friday 6^th October 2023